Free HIPAA reference template · v1.0 · Applies to covered entities & business associates
Free, no signup needed. A ready-to-fill spreadsheet (.xlsx) with dropdowns and examples.
Adopting this document means committing to these HIPAA controls, the 45 CFR §164 requirements it helps satisfy, by area:
Template (spreadsheet). The steps you run when a workforce member joins or leaves, with a place to record that de-provisioning actually happened, and when. Timely termination of access is a top audit finding.
A per-person tracker for joining and leaving: the evidence that clearance happens on the way in and, critically, that access is cut on time on the way out.
Two tabs, one row per person:
Put the date each step was done; the offboarding tab flags red when access is disabled later than the person's last day.
Open a row per new hire or departure and fill the date as each step completes. Access should be disabled the same day someone leaves. An empty cell is an open item. Satisfies workforce clearance at 45 CFR § 164.308(a)(3)(ii)(B) and termination procedures at § 164.308(a)(3)(ii)(C).
See where your organization stands on the controls this template cites.
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